By-laws

 

BETA ALPHA PSI

ETA BETA CHAPTER

Constitution/By-laws

 

CHAPTER CONSTITUTION

ARTICLE I – PURPOSE
The purpose of this chapter of Beta Alpha Psi shall be to promote the study and practice of accounting, finance, or information systems and to provide opportunities for self-development and association among members and practicing professionals, and to encourage a sense of ethical, social, and public responsibilities.

ARTICLE II – ORGANIZATION

The affairs of this chapter of Beta Alpha Psi shall be conducted in accordance with the chapter bylaws as set forth below.

ARTICLE III – DISSOLUTION

Upon dissolution, any remaining net assets of this chapter of Beta Alpha Psi shall be distributed solely to other exempt organizations that qualify under the provisions of Section 501(c)(3), as in effect January 1, 1987, or succeeding statutory provisions.

ARTICLE IV – LEGAL AGREEMENT STATEMENT

The Eta Beta Chapter of Beta Alpha Psi agrees to abide by all University of Texas at San Antonio policies and local, state, and federal laws.

CHAPTER BY-LAWS

ARTICLE I – NAME
The organization shall be known as the ETA BETA Chapter of the BETA ALPHA PSI Society.

ARTICLE II – PURPOSE
The purpose of this chapter of Beta Alpha Psi shall be to promote the study and practice of accounting, finance, or information systems and to provide opportunities for self-development and association among members and practicing professionals, and to encourage a sense of ethical, social, and public responsibilities

ARTICLE III – AUTHORITY
These Bylaws are supplementary to the National Constitution and Bylaws of BETA ALPHA PSI Society. In the event of any conflict, the National Constitution and Bylaws shall govern.

ARTICLE IV – MEMBERSHIP

A. Application to Membership

Section 1.Requirements for membership are set forth in detail in the National Bylaws as detailed below. The ETA BETA chapter’s minimum requirements for membership are set forth in, but are not limited to, the provisions in Article IV, Parts A, B, C, D and E for the Chapter Bylaws. No student may be a member unless a student at UTSA.

As detailed in the National Bylaws, requirements for undergraduate membership are:

Degree seeking undergraduate students and non-degree post-baccalaureate students at institutions where a chapter is located shall be eligible for election to membership after they:

  • have declared a concentration in accounting, finance, or information systems (or have stated an intention to declare a concentration in accounting, finance, or information systems);
  • have matriculated into the undergraduate degree program at the initiating chapter institution;
  • have completed, in addition to two years of collegiate courses, at least one upper level course beyond the business core (for transfer students, the most recent qualifying course must be at the initiating institution or another AACSB or EQUIS accredited institution);
  • have attained a cumulative grade average in upper level courses, in their declared area of concentration, beyond the business core of at least 3.0 (where A is equal to 4.0) or the equivalent; and
  • have attained at least a cumulative grade average of 3.0, or have achieved a rank within the top 35% of their university class, or have attained at least a 3.25 cumulative grade average on the most recently completed 30 semester hours; or have attained an honors distinction utilized by their institution deemed to be equivalent to the above by the BAP Board of Directors

Section 2. Undergraduate students shall be eligible for election to membership after they have met the requirements for undergraduate members as set forth in Section 1 above. The requirement to have completed at least one upper level course beyond the business core shall mean one required upper division class (3000 or above) in the student’s declared area of concentration. The computations in Section 1 above of the cumulative grade average in upper level courses in a student’s declared area of concentration shall be computed using all grades earned in upper level courses in the declared area of concentration including those of repeated courses.

Section 3. Degree seeking graduate students shall be eligible for membership when they have been accepted and matriculated into a master’s degree level accounting, finance, or information systems program.

Section 4. Applicants are deemed duly pledged upon submission and approval of an application for membership.

Section 5. Applicants for membership must meet the semester member participation requirements for the semester that the other requirements are met for membership.

B. Election to Membership

Section 1. Elections to membership shall be held at least once each academic year. The names of prospective members shall be presented to the chapter at least one week prior to the election. A two-thirds (2/3) vote of the members present shall be required for election.

Section 2. Pledges excluded from membership due to the election process are not entitled to a refund of national and chapter dues.

C. Initiation to Membership

Section 1. Elections to membership shall be held at least once each academic year. The names of prospective members shall be presented to the chapter at least one week prior to the election. A two-thirds (2/3) vote of the members present shall be required for election.

Section 2. Pledges excluded from membership due to the election process are not entitled to a refund of national and chapter dues.

D. Current Members and Alumni

Section 1. Student members enrolling in a business graduate program may choose to maintain or decline current membership status.

Section 2. Alumni are those members not possessing current membership status.

E. Honorary and Faculty Members

Section 1. Members of accounting faculty shall be eligible for election as faculty members.

Section 2. Persons, who because of their outstanding personal and professional attainments in the field of accounting shall be eligible for election as honorary members.

ARTICLE V – OFFICERS

A. Officers’ Duties

Section 1. The officers of the chapter shall be a President, a Vice-President of Professionalism, a Vice-President of Membership, a Vice-President of Fundraising, a Vice President of Reporting, a Treasurer, Vice President of Public Relations, a Vice President of Technology, a Vice President of Service, a Secretary and a Faculty Advisor.

Section 2. The President, Faculty Advisor, and Treasurer shall perform their duties as prescribed in the National Bylaws.

Section 3. The Vice-President of Professionalism shall help plan and co-ordinate all chapter programs and serve as the chapter’s liaison to the professional accounting community. The Vice-President of Professionalism is also responsible for all correspondence regarding professional programs.

Section 4. The Vice-President of Membership shall be responsible for coordinating and overseeing all aspects of the pledge program, including administration of the Pledge Drive. Other duties include: recording participation of members for the purpose of determining superior member status and maintaining a current membership and pledge list at all times, and have an extensive knowledge of the chapter’s by-laws. The Vice-President of Membership shall assist the President in administering the affairs of the Society and perform the duties of the President in the President’s absence.

Section 5. The Vice-President of Fundraising shall be responsible for coordinating, planning, and overseeing all aspects of the fundraising program including, but not limited to; meeting with committee to plan fundraising events; informing members and pledges of said events; handling all aspects of preparing for the fundraising event, such as scouting for locations, advertising, obtaining needed items, etc.

Section 6. The Vice President of Reporting shall record the minutes of the meetings of the chapter and of the Executive Committee and fulfill all other duties ordinarily associated with an office of secretary. The Vice President of Reporting shall be responsible for all correspondence with the national office for Beta Alpha Psi according to the current Program for Chapter Activities. The Vice President of Reporting shall also be responsible for reporting to the Chapter’s membership on the progress and position of the Chapter with respect to the activities reported to the National Director of Chapter Activities.

Section 7. The Vice President of Public Relations will conduct activities to enhance member networking and publicize and enhance the image of the organization. The Vice President of Technology is responsible for maintaining and enhancing the organization’s information technology. The Vice President of Service is responsible for organizing service activities. The Secretary is responsible for maintaining records of events at mandatory and executive board meetings.

Section 8. All officers, excluding the Faculty Advisor, shall be expected to fulfill the membership requirements each semester to set an example to the chapter and as an act of good faith.

B. Officer Elections

Section 1. Officers shall be elected by secret ballot at least once a year. To be eligible to become an officer a student, whether an undergraduate or graduate student) must have a GPA of 3.00 or higher.

Section 2. Elections for officers shall be held in late Fall of each year for one year terms beginning at the end of the fall semester. In the event an officer graduates or resigns before the end of his/her term, an election must be held to fill the vacant office for the remainder of the term. When such an election is planned, a non-graduating officer may choose to retain his current office or run for a vacant office in the fall.

Section 3. Nominations for officer positions shall begin several weeks prior to the scheduled elections and shall remain open through the date and time of the meeting where elections are being conducted at which final nominations can be made. Nominations for positions may be submitted to the President or other officer by any form of written communication. Those nominees who accept the nomination must be present at the chapter meeting on the date of election, and must provide an oral presentation to the chapter’s members regarding his/her qualification for the position in order to meet the requirements of candidacy and be included on the ballot. Candidates for membership can be nominated and elected to office but can only hold office if they will meet the full member requirements at the end of the semester in which they are elected.

Section 4. Retiring chapter officers or faculty members shall conduct the installation of chapter officer-elect.

Section 5. Section 5: If an officer is continually absent for meetings and/or fails to administer the duties of his or her office, the Executive Board will first counsel that officer regarding required attendance and duties. If absences and/or neglect of duties continue, the Executive Board may request that the officer resign his/her officer position. If the officer does not resign the position, the chapter shall have the power by majority vote of those members present in any regular or special meeting to remove any officer for continued absence or failure to administer the duties of his/her office properly, and to elect another member to fill the vacancy thus created.

Section 6. The term of office shall begin upon installation of the newly elected officers at the end of the fall semester and will terminate when new officers are installed at the end of the fall semester of the following year.

ARTICLE VI – EXECUTIVE BOARD

Section 1. The Executive Board shall be composed of all duly elected officers and the Faculty Advisor with six members of the board constituting a quorum.

Section 2. The Executive Board shall have the power to act in all matters except revision of the Chapter By-laws; elections, initiations, or expulsions of members; and nominations or elections of officers.

Section 3. Regular or special business meetings of the Executive Board can be called by the President or upon written request of five members of the Board.

Section 4. All actions taken by the Executive Board shall be reported to the members at the next regular chapter meeting.

ARTICLE VII – MEETINGS

Section 1. Regular business meetings shall be held at least three times during each fall semester and each spring semester.

Section 2. Special business meetings can be called by the President, the majority of the Executive Board, or upon written request of ten members of the chapter. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days notice shall be given to all members.

Section 3. A business meeting shall be defined as a meeting at which chapter business may be discussed or transacted. Such meetings shall be duly called to order and conducted under proper parliamentary procedure.

Section 4. One-fourth (1/4) of the active membership of the chapter shall constitute a quorum.

Section 5. Student and faculty membership shall be entitled to vote at regular and special business meetings. Students that have been candidates for membership during the semester when an election of officers is held can vote in the officer elections. Alumni shall be permitted to attend such meetings, participate in discussion, offer suggestions and serve on committees, but shall not have the right to vote, hold office, or chair a committee.

Section 6. All members and pledges attending the on-campus meetings and office tours will adhere to the dress-code prescribed by the President. Those persons not in adherence to the policy will be asked to leave immediately.

ARTICLE VIII – DUES & REQUIREMENTS

Section 1. Initiation fees shall be assessed as set forth in the National Constitution and Bylaws and must be paid before initiation.

Section 2. Membership dues shall be assessed at the beginning of each semester of academic year. The amount of such dues shall be determined by the Executive Board.

Section 3. . Membership requirements shall be assessed at the beginning of each semester of the academic year by the Executive Board. All pledges and active members, including officers, will be required to fulfill these requirements. Pledges who do not complete said requirements will be expected to complete the requirements during their next semester of activity. Active members who do not complete the requirements may have their membership suspended from the local chapter until the requirements are completed. Officers who do not complete the requirements may be removed from office.

ARTICLE IX – COMMITTEES

Committees, standing or special, shall be appointed by the President or the Executive Board as deemed necessary from time to time to carry on the work of the chapter. The President shall be an ex-officio member of all committees.

ARTICLE X – PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the chapter in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or the National Constitution and Bylaws of Beta Alpha Psi Society.

ARTICLE XI – AMENDMENT OF BY-LAWS/CONSTITUTION
These By-laws, which were created on October 26, 1984, can be amended at any regular or special business meeting of the chapter by two-thirds (2/3) vote of the active participating members in attendance. The by-laws were last amended on November 14, 2014.